Hire Terms & Conditions If you have any questions please e-mail hall@crathes.com  or call Barbara Sherry 01330 844037 Information for bookings. Please make sure that you read all our online terms and conditions. Payment must be made in full including the deposit, 2 weeks before the booking. Payment can be made by Bank Transfer or by cheque. If a paper receipt is required then please provide a SAE, otherwise a receipt if necessary will be emailed.   Evening parties have access from 2.30pm on the day until 12pm the following day to allow time for setting up and clearing up. Providing the Hall is left clean and damage-free the £100 deposit (evening parties) will be returned, otherwise the deposit will be forfeited. There is normally no deposit charged for children’s parties and day events; however, any damage or cleaning must be paid for by the hirer. Be aware there is no stage. Banchory Town Hall has staging which is apparently quite cheap to hire and easy to move. There is a well-equipped kitchen, with electric cooker, fridge, microwave and urn. Crockery, cutlery etc to be provided by the hirer. There are 14 trestle tables (184cms x 77cms approx.) seats 6-8 people. There are approx 140 chairs. Heating System has a pre-set timer which should not be altered. There is a simple override button which may be used and which will be explained during the Fire Safety talk prior to the event. Before leaving all floors must be hoovered and mopped as necessary with no spillages left!   Please ensure that the kitchen and toilets are clean before you leave. All cleaning materials and black bags are supplied. Decorating the Hall is permitted, providing there is no damage to the paintwork or walls and all decorations are removed after the event. If metallic table confetti is used please make sure it’s all picked up. If smoking outside the Hall, please ensure that all cigarette ends are deposited in the bin provided on the wall next to the main door. Please check the area around the outside the Hall building and environs and remove any cigarettes ends. Failure to comply with any of the above requirements will result in the £100 deposit being withheld. TERMS AND CONDITIONS FOR THE HIRE AND USE OF THE HALL The Hall Handbook contains detailed information which, when specified, forms part of the Terms and Conditions. 1. Crathes Public Hall is made available for hire by Crathes Public Hall Trust [SCIO] for use by members of the community for recreational, educational, cultural, and community-centred activities or events. 2. The charity trustees reserve the right to refuse or cancel any booking. We regret that, due to previous bad experiences, we no longer accept bookings for “teenage” parties. 3. Hall bookings must be made in writing to the Bookings Secretary Barbara Sherry, 01330 844037 and as detailed in the Hall Handbook, section 3 “Booking Information”. 4. The hirer may only use the hall for the purpose specified at the time of hire. 5. On signing the booking form the hirer accepts the Terms and Conditions for the Hire and Use of the hall. 6. The hall does not have a stage. Portable staging may be installed by hirers with the prior approval of the charity trustees and provided that it is fully certified. 7. The hirer shall be responsible for complying with the Hall HSE Policy  – Hall Handbook section 4.3 “Hirers and Users”. 8. The hirer shall be responsible for obtaining any licences required that are not covered by the hall’s Public Entertainment Licence – Hall Handbook section 6 “Licences”. 9. Regular hirers shall be responsible for obtaining any insurance needed that is not covered by the Trust’s insurance – Hall Handbook section 7 “Insurance”. 10. Permission must be obtained before bringing any food or alcohol into the hall. 11. “Bouncy Castles” are not allowed in the hall or its surrounds 12. “Horse Play” or rowdy behaviour are not allowed in the hall or its surrounds 13. The Trustees accept no responsibility for the loss or damage to any property brought to the hall or its surrounds or for food served and consumed in the hall. 14. All incidents or accidents must be reported on an accident report form. Copies of blank forms are kept in the hall. Completed forms to be placed in the internal mail box. 15. Hirers will be held responsible for any damage to the hall, its furnishings and fittings, accessories or surrounds. Any damage must be reported and made good at the expense of the hirer to the full satisfaction of the charity trustees. 16. Any faulty equipment or other maintenance requirement should be reported in the “Defects Book”, for early attention by our retained maintenance contractor. 17. Any complaints should be reported in the “Defects Book” for attention by the charity trustees.
HALL HANDBOOK This folder contains all the information you need when using our hall. There is also a lot of bureaucratic information, which we have to do and apologise for. You will find a blank Accident Form. If there is an accident or incident of any kind, could you please fill in the form and let us know you have done so when you return the key. This will help us make the hall easier or safer to use in the future. Thank you.
Crathes    Village Hall
Hall Handbook in PDF Format
Crathes Public Hall is owned and managed on behalf of the community by the Crathes Public Hall Trust (SCIO)”
Hire Terms & Conditions If you have any questions please e-mail hall@crathes.com  or call Barbara Sherry 01330 844037 Information for bookings. Please make sure that you read all our online terms and conditions. Payment must be made in full including the deposit, 2 weeks before the booking. Payment can be made by Bank Transfer or by cheque. If a paper receipt is required then please provide a SAE, otherwise a receipt if necessary will be emailed.   Evening parties have access from 2.30pm on the day until 12pm the following day to allow time for setting up and clearing up. Providing the Hall is left clean and damage-free the £100 deposit (evening parties) will be returned, otherwise the deposit will be forfeited. There is normally no deposit charged for children’s parties and day events; however, any damage or cleaning must be paid for by the hirer. Be aware there is no stage. Banchory Town Hall has staging which is apparently quite cheap to hire and easy to move. There is a well-equipped kitchen, with electric cooker, fridge, microwave and urn. Crockery, cutlery etc to be provided by the hirer. There are 14 trestle tables (184cms x 77cms approx.) seats 6-8 people. There are approx 140 chairs. Heating System has a pre-set timer which should not be altered. There is a simple override button which may be used and which will be explained during the Fire Safety talk prior to the event. Before leaving all floors must be hoovered and mopped as necessary with no spillages left!   Please ensure that the kitchen and toilets are clean before you leave. All cleaning materials and black bags are supplied. Decorating the Hall is permitted, providing there is no damage to the paintwork or walls and all decorations are removed after the event. If metallic table confetti is used please make sure it’s all picked up. If smoking outside the Hall, please ensure that all cigarette ends are deposited in the bin provided on the wall next to the main door. Please check the area around the outside the Hall building and environs and remove any cigarettes ends. Failure to comply with any of the above requirements will result in the £100 deposit being withheld. TERMS AND CONDITIONS FOR THE HIRE AND USE OF THE HALL The Hall Handbook contains detailed information which, when specified, forms part of the Terms and Conditions. 1. Crathes Public Hall is made available for hire by Crathes Public Hall Trust [SCIO] for use by members of the community for recreational, educational, cultural, and community-centred activities or events. 2. The charity trustees reserve the right to refuse or cancel any booking. We regret that, due to previous bad experiences, we no longer accept bookings for “teenage” parties. 3. Hall bookings must be made in writing to the Bookings Secretary Barbara Sherry, 01330 844037 and as detailed in the Hall Handbook, section 3 “Booking Information”. 4. The hirer may only use the hall for the purpose specified at the time of hire. 5. On signing the booking form the hirer accepts the Terms and Conditions for the Hire and Use of the hall. 6. The hall does not have a stage. Portable staging may be installed by hirers with the prior approval of the charity trustees and provided that it is fully certified. 7. The hirer shall be responsible for complying with the Hall HSE Policy  – Hall Handbook section 4.3 “Hirers and Users”. 8. The hirer shall be responsible for obtaining any licences required that are not covered by the hall’s Public Entertainment Licence – Hall Handbook section 6 “Licences”. 9. Regular hirers shall be responsible for obtaining any insurance needed that is not covered by the Trust’s insurance – Hall Handbook section 7 “Insurance”. 10. Permission must be obtained before bringing any food or alcohol into the hall. 11. “Bouncy Castles” are not allowed in the hall or its surrounds 12. “Horse Play” or rowdy behaviour are not allowed in the hall or its surrounds 13. The Trustees accept no responsibility for the loss or damage to any property brought to the hall or its surrounds or for food served and consumed in the hall. 14. All incidents or accidents must be reported on an accident report form. Copies of blank forms are kept in the hall. Completed forms to be placed in the internal mail box. 15. Hirers will be held responsible for any damage to the hall, its furnishings and fittings, accessories or surrounds. Any damage must be reported and made good at the expense of the hirer to the full satisfaction of the charity trustees. 16. Any faulty equipment or other maintenance requirement should be reported in the “Defects Book”, for early attention by our retained maintenance contractor. 17. Any complaints should be reported in the “Defects Book” for attention by the charity trustees.
HALL HANDBOOK This folder contains all the information you need when using our hall. There is also a lot of bureaucratic information, which we have to do and apologise for. You will find a blank Accident Form. If there is an accident or incident of any kind, could you please fill in the form and let us know you have done so when you return the key. This will help us make the hall easier or safer to use in the future. Thank you.
Crathes    Village Hall
Hall Handbook in PDF Format